5 tips for using Chat GPT Agent in Real Estate

AllThingsToday
Jul 26
3 min read

Updated: Aug 7

Instead of wasting an hour clicking through LoopNet, Zillow, or CoStar, you can now give Agent a prompt like:

“Find the last 10 multifamily sales in Echo Park over 20 units and record price per unit, cap rate, and year built into my sheet titled ‘Echo Park MF Comps.’”

Agent will run the search, pull the relevant metrics, and drop it straight into your Google Sheet. This saves you hours each week and makes it easy to refresh data before ICs or client calls.

✅ Bonus: You can schedule it to refresh the sheet every Friday morning.

2. Sending Personalized Emails to a Contact List

Let’s say you’ve got a list of brokers, LPs, or newsletter subscribers you want to reach out to. Drop your list in Google Sheets with names, firms, and email addresses. Then give Agent a prompt like:

“Send a custom email to each person in my ‘Broker Contacts’ tab introducing myself and offering fractional analyst support. Mention their firm name and include my Calendly link.”

Agent will auto-send personalized emails that sound like you (not spam). It uses dynamic fields for each contact. Think of it as mail merge on steroids.

3. This Blog? Written by Me and My Agent in Under 10 Minutes

You can prompt Agent with:

“Write a blog post on what LPs want to see in multifamily investor reports. Keep it under 600 words, with bullet points and a headline.”

Then, have Agent log into your Wix, Webflow, or WordPress backend and post it. It will handle formatting, tags, and featured images. One click, and you’ve got content up without needing a marketing team.

4. Reading Emails and Drafting Responses to the Important Ones

Sorting through dozens of emails to find the three that matter? That’s wasted energy. Agent can:

Skim your inbox
Flag high-priority emails (think: investors, closings, city approvals)
Auto-draft thoughtful replies for you to approve

Example prompt:

“Check my Gmail. Prioritize messages from domains (i.e., Godaddy, .gov, etc.) or that mention ‘loan docs’ or ‘K1s.’ Draft replies asking for more detail and confirming receipt.”

Now you’re not ghosting important people—and you didn’t lift a finger.

5. Setting Up Project File Folders in OneDrive

New deal? New development? New LP? That’s another 15 minutes spent setting up folders. Agent can instantly:

Create a folder hierarchy (e.g., Legal, Due Diligence, Underwriting, Reports)
Name them according to a naming convention (e.g., SunsetMF_2025_01_UW)
Add shared access to your team

Prompt:

“Set up standard deal folders in my OneDrive for the project 'Montgomery Tower.’ Share with the acquisitions team via Gmail and upload the latest site plan from Downloads titled...."

Now your digital workspace is clean, structured, and ready for the sprint.

6. The Future of Work with AI

The only people who should feel threatened by ChatGPT Agent are interns. This is not about replacing analysts; it’s about amplifying them. Whether you're in brokerage, asset management, or principal-side development, Agent saves time and boosts your ability to focus on the real value-add: relationships, strategy, and execution.

If you’re not using it, someone else is—and they’re closing faster than you.

Want to See My Agent in Action?

Connect via email or connect on LinkedIn. I can help you build a custom workflow for your exact use case.

Conclusion

In today's fast-paced environment, efficiency is key. Embracing tools like Agent can transform the way you work. By automating routine tasks, you free up valuable time. This allows you to focus on what truly matters—building relationships and strategizing for success.

With Agent, you can streamline your processes and enhance productivity. Don't let the competition outpace you. Leverage technology to stay ahead.

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By following these steps, you can ensure that your work is not only efficient but also impactful. Embrace the future of work with AI and watch your productivity soar.